Every business project is unique and needs a tailored management approach to create a project timeline. Regardless of the project’s size or scope, team members must work together to ensure everything functions smoothly. Project managers are responsible for keeping their teams moving toward their shared goals by keeping them on the same page. Project schedules integrate all these moving parts into a coherent tool to answer the question: “Who is responsible to do what and when?” This article at Project Practical shares 15 best practices to create a project timeline.
Project Schedule Management
An effective project schedule management system can determine a project’s success and failure. As the name implies, project schedule management entails properly planning project activities, assigning deliverables, and creating a timeline that is easy to understand and actionable.
Even though your project schedule is based on many estimates and assumptions, it is the only tool that will let your stakeholders, clients, and team know how your project is progressing.
Practices to Create a Project Timeline Effectively
Discuss the project scope with stakeholders and define and explain each outcome in detail. Once all stakeholders understand and agree on the deliverables, you should start scheduling your project.Use a work breakdown structure to divide project deliverables into smaller tasks. This will help team members understand and complete their activities on time. Additionally, it makes it easy to allocate and track project tasks and provides an accurate overview of project status.Break down activities so that they take only a week to complete. This allows team members to have a clear understanding and enable them to focus on their tasks.Avoid committing to high-level plans. You must break down the project deliverable to the lowest level to understand the time required to complete each task. Else this may lead you to over-commit and under-deliver.Identify all the tasks dependent on the completion of other tasks to make a better-informed decision on project delivery.
Furthermore, the author speaks about ten other practices to deliver project schedule management effectively:
Analyze your supplier’s deliverables to estimate your project delivery time.Take expert opinions to streamline and expedite projects.Regularly monitor and update the project schedule.Keep track of overall scope to take necessary action.Use techniques like crashing and fast-tracking to complete overdue tasks.Implement a scheduling tool to track project tasks in real time.Review and analyze risks, and design a plan to mitigate them.Use scheduling diagrams like Gantt charts to help your stakeholders visualize the project’s progress.Utilize your past expertise to foresee challenges and develop an improved project schedule.Be open to feedback and constructive criticism to fix any issues.
To read the original article, click on https://www.projectpractical.com/15-best-practices-for-effective-project-schedule-management/
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